Exhibition Stand Budget Guide !!!

Here I try provide some guidelines for exhibition stand elements, with some reference designs to help with providing budgets for our Designers.

Simple costs to work on per sqm.

Standard Shell Scheme

standard-shell-scheme

6m2 to 500m2
R400 - R800
per sqm

Shell Lumina

shell-lumina-ace-exhibitions

9m2 to 27m2
R800 - R3 000
per sqm

check

Design Shell Scheme

design-shell-scheme

6m2 to 500m2
R2 000 - R5 000
per sqm

Custom Modular

modular-custom-exhibition-stand-3

6m2 to 18m2
R3 500 - R7 000
per sqm

18m2 to 54m2
R3 000 - R6 000
per sqm

54m2 to ∞
Na
We generally dont do modular over 54m2

check

Fully Custom

custom-exhibition-stand13

6m2 to 18m2
R7 000 - R12 000
per sqm

18m2 to 54m2
R5 000 - R9 000
per sqm

54m2 to 100m2
R3 000 - R7 000
per sqm

100m2 to 500m2+
R2 000 - R5 000
per sqm

check

Shell Lumina

Here are some Shell Lumina designs along with their costs

3x3m Corner

Basic Design

shell-lumina-1
Flooring:Carpet Tiles
Structure:2.5m Height
X2 Shell lumina panels
Electrical:Na
Graphics:X2 Full fabric graphic walls
Furniture:X1 Light box welcome counter
X1 Brochure holder
Certificates:Na
Budget:
R9 500.00 excl

3x3m Corner

Mid-range Design

shell-lumina-2
Flooring:Carpet Tiles
Structure:3.5m Height
X2 Shell lumina panels
X2 Light box Fascia logos
Electrical:X1 Spot light
X1 Plug point
Graphics:X2 Full fabric graphic walls
Furniture:X4 Cafe chairs
X1 Glass cafe table
X1 42" screen
X1 Light box welcome counter
X1 Brochure holders
Certificates:Electrical COC
Budget:
R15 800.00 excl

3x3m Corner

Full Feature Design

shell-lumina-3
Flooring:Raised 32mm
Gloss white finish
X6 rm, LED edge lighting
Structure:3.5m Height
X2 Shell lumina panels
X2 Light box Fascia logos
X1 Fabric ceiling
Electrical:X1 Spot light
X1 Plug point
Graphics:X2 Full fabric graphic walls
X2 Logo graphic fascias
Furniture:X4 Cafe chairs
X1 Glass cafe table
X1 42" screen
X1 Light box welcome counter
X1 Brochure holders
Certificates:Electrical COC
Engineering Certificate
Budget:
R27 900.00 excl

Lumina shell - ACE (0.9mb) :   Here is our shell lumina price list.

Modular Custom

Here are some Modular Custom designs along with their costs

3x3m Corner

Basic Design = R3500 to R4500 m2

basic-modular-design
Flooring:Carpet Tiles
Structure:2.6m Height
Modular back wall
3m Running bulkhead
X2 Custom Plinths
Electrical:X3 Down lights
X1 Plug point
X1 Spot light
Graphics:X2 Logos
X1 Full PVC banner wall
Furniture:X1 Light box welcome counter
X1 Brochure holder
Certificates:Electrical COC
Budget:
R34 800.00 excl

3x3m Corner

Mid-range Design = R4500 to R5500 m2

mid-modular-design
Flooring:Carpet Tiles
Structure:3m Height
Modular back wall
3m Running bulkhead
X2 Bulkhead features
Electrical:X6 Down lights
X1 Plug point
X1 Spot light
Graphics:X1 Logos
X1 Full PVC banner wall
Furniture:X1 Light box welcome counter
X2 Brochure holders
X3 Cafe chairs
X1 Glass cafe table
X1 42" screen
Certificates:Electrical COC
Engineering Certificate
Budget:
R44 400.00 excl

3x3m Corner

Full Feature Design = R5500 to R7000 m2

high-modular-design
Flooring:Raised 32mm
Matt white Masonite finish
Structure:3.3m Height
Modular back wall
Running bulkhead
Custom arches
X3 wall shelves
Electrical:X6 Down lights
X1 Plug point
X2 Spot light
Graphics:X2 Vinyl cut Logos
X2 PVC banner wall
Furniture:X1 Light box welcome counter
X1 Glass cocktail table
X2 Waterfall bar stools
X2 Brochure holders
Certificates:Electrical COC
Engineering Certificate
Budget:
R61 000.00 excl

Fully Custom

Here are some Fully Custom designs along with their costs

3x3m Open 3 sides

Basic Design = R7000 to R8000 m2

basic-custom-design
Flooring:Carpet Tiles
Structure:3.3m Height
Custom back wall
Custom arches
Custom free wall
3m lockable counter
1m lockable counter
Counter sprayed tops
Electrical:X4 Plug point
X2 Spot light
Graphics:X2 Vinyl cut Logos
X1 Vinyl print wall
Furniture:X1 Light box welcome counter
X4 White cafe chairs
X1 Glass cafe table
X2 Counter mounted brochure holder
X1 42" Screen
Certificates:Electrical COC
Engineering Certificate
Budget:
R66 900.00 excl

3x3m Corner

Mid-range Design = R8000 to R9000 m2

mid-custom-design
Flooring:Raised 32mm
Matt white Masonite finish
Structure:3.6m Height
2.5m Custom back wall
Feature stepped back walls
3.6m Custom tall wall
X3 podiums, sprayed tops
Electrical:LED back lighting to logo and fabric artwork
X4 Plug point
X2 Spot light
Graphics:X1 CNC cut back lit light box logo
X1 fabric back lit light box artwork
X1 vinyl print and cut caption
X12 spot vinyl cut logos
Furniture:X1 Free standing brochure holder
X1 42" screen
Certificates:Electrical COC
Engineering Certificate
Budget:
R78 500.00 excl

3x3m Corner

Full Feature Design = R9000 to R12 000 m2

high-custom-design
Flooring:Raised 32mm
Carpet Tiles
Structure:4.3m Height
Custom back wall
Pine timber slat wall decor
Roll wood vinyl feature wall decor
Pine timber slat ceiling / bulkhead decor
Custom welcome counter
Electrical:X25 Down lights
X4 Plug point
X2 Spot light
X2 LED back lighting to logo
Graphics:X1 Vinyl print back wall
X1 Vinyl print and cut floor caption
Furniture:X4 Waterfall bar stools
X1 Espresso machine
X1 55" screen
X1 120L bar fridge
Miscellaneous:X100 Espresso accessory pack
Certificates:Electrical COC
Engineering Certificate
Budget:
R104 800.00 excl

Prices can vary drastically, It all comes down to whats in the design.

Below is an example of how a 300m2 custom stand costed half the price of a 100m2 custom stand (needless to say, this 100m2 stand had all the bells and whistles).

300m2 Custom Stand

Honda at the Bike Festival - Kylami Race Track

custom-stand-honda-render custom-stand-honda
Flooring:300m2, 32mm raised
260m2, Wood roll vinyl
20m2, High gloss black
20m2, Bark chips
Ramp aluminum edging
Structure:2.7m Height
X2 Custom corner setups
X1 Custom corner accessories shop
X2 Custom corner meeting area
X1 Custom center setup
X2 Existing pillar cladding
X1 White gloss raised podium, 6m2
Electrical:X5 Plug point
X30 Spot light
X4 Metal Halide spot light
X12 Down lights
X6 LED back lighting to logo
X2 Single phase DB
Graphics:X6 CNC cut back lit light box logo
X4 Vinyl cut Logos
X8 Vinyl cut Captions
X74m2, Vinyl wall prints
Translucent light box vinyl
Furniture:X2 Custom melamine welcome counters
X12 Brochure holders
X4 42" Screens
X4 Pot plants
Certificates:Electrical COC
Engineering Certificate
Miscellaneous:-7% Branded discount
-10% Early bird discount
Budget:
R315 200.00 excl

100m2 Custom Stand

Korea Pavilion at ITU - Durban ICC

custom-stand-pavilion-render custom-stand-pavilion
Flooring:Raised 100mm
70m2, light grey carpet tiles
70m2, dark grey carpet tiles
X2 Entry ramps
Structure:6.2m Height
X7 Exhibitor booths, lockable counter ea
X1 Fully furnished boardroom
X1 Storeroom
Electrical:X20 Down lights
X15 Plug point
X2 30 watt Spot lights
X12 50 watt Spot lights
X4 Metal Halide spot light
X1 Single phase DB
X2 3 phase DB
X6 LED strip light boxes
LED strip boardroom and welcome counter
X1 LED back lighting to CNC logo
Graphics:X1 CNC cut back lit light box logo
X50m2, vinyl print walls
X21 vinyl print and cut caption
Furniture:X7 Wall mounted brochure holders
X1 Custom welcome counter
X7 Custom counter stations
X6 42" screens
X1 55" screen
X30 Bar stools
X1 Water Dispenser
X8 Boardroom meeting chairs
X1 Boardroom table
X1 Fire detection
X1 Aircon
X1 Dustbins
X1 120L bar fridge
X1 Espresso machine
Rigging:3mx3m Truss setup
Motor hoists
0.9m height bulkhead, light box fabric bottom
LED Wall:X2, 6mx2.5m LED seamless screen walls
X1 Full technician
Certificates:Electrical COC
Engineering Certificate
Rigging Certificate
Miscellaneous:X300 Espresso accessory pack
-10% Trade discount
Budget:
R624 500.00 excl

Price List

Here is an estimated price list of stand elements (these are just guidelines and are in no way official costs)

Flooring

Raised Platform:32mm RaisedR 210.00Per sqm
48mm RaisedR 300.00Per sqm
100mm RaisedR 435.00Per sqm
Floor Finish:CarpetR 67.00Per sqm
Matt white (only available with raised platform)R 233.00Per sqm
Wood Finish (only available with raised platform)R 330.00Per sqm
Gloss White (only available with raised platform)R 330.00Per sqm
Gloss Colour (only available with raised platform)R 1 315.00Per sqm
Floor Edging Options:32mm - 100mm LED Edge Lighting - Opal perspex diffused - Any colourR 420.00Per rm

Structure

Walling:2.5m heightR 790.00Per rm
3.3m heightR 910.00Per rm
4.5m heightR 1 860.00Per rm
5.4m heightR 2 450.00Per rm
6m heightR 2 990.00Per rm
Surface Finishes:Roll PaintedR 35.00Per sqm
Sprayed MattR 420.00Per sqm
Sprayed Gloss - WhiteR 735.00Per sqm
Sprayed Gloss - ColourR 1 215.00Per sqm
Accessories:Structure ElementsR 2 500.00Cubic sqm
Finishing ElementsR 2 800.00Cubic sqm
Storeroom DoorR 1 464.00Ea
Double Story:2.7m Ceiling height multi level structure - Fully claddedR 3 500.00Per sqm
Stair CaseR 6 800.00Ea
Additional Engineering feeR 8 000.00System

Electrical

General:30amp Single Phase DB+-R 3 000.00Ea
30amp Three Phase DB+-R 6 000.00Ea
CablingR 25.00Per sqm
Fittings:Down LightR 217.00Ea
Spot LightR 420.00Ea
Metal Halide Spot LightR 1 650.00Ea
Pendant LightR 1 650.00Ea
Plug socketR 142.00Ea
Wall mounted Plug socketR 270.00Ea

Branding

Logo Options:Spot Vinyl cutR 330.00Per sqm
Vinyl print & cutR 630.00Per sqm
CNC logo - 16mm 3D - sprayed mattR 1 755.00Per sqm
CNC logo - opal perspex diffused light box - any colourR 3 090.00Per sqm
Tripple CNC logo - sprayed logo - opal perspex diffused edge light boxR 7 060.00Per sqm
General artworks:PVC banner printR 330.00Per sqm
Vinyl print (only available to custom made walls)R 435.00Per sqm
Fabric banner printR 465.00Per sqm
Fabric backlit light boxR 860.00Per sqm

Rigging

Truss Rigging:Initial starting cost - equipment & personelR 20 000.00System
Per 3m truss - double motor pointR 8 000.00System
3m X 3m Truss system rigged - 4 motor pointsR 35 000.00System
Rigged accessories:0.9m Running bulkhead - Solid - cladded inside & outR 800.00Per rm
Par Lamps / Spot lightsR 1 800.00Ea

Miscellaneous

Requirements:Electrical COCR 1 800.00Ea
Structural Engineer CertR 2 800.00Ea
EMS Submission / PreparationR 900.00Ea
Logistics:Total cost multiplied by5%Ea
Labour:Total cost multiplied by45%Ea

Lead Time Effects

Time Prior to deliver:3 Months-10% DiscountedEa
30 Days Prior0% DiscountedEa
21 Days Prior+30% AdditionalEa
14 Days Prior+75% AdditionalEa
7 Days Prior+150% AdditionalEa

I hope this helped...